Ultimate Sports Travel
Tournament Entry
The Ultimate Fiji Cup is an invitational tournament & as such reserves the right to not select any player or team whose actions or behavior is deemed not to be in the best interest of the sport. The Soccer Tournament is sanctioned by Fiji Football Association and Tennis by Fiji Tennis Association. Specific local rules may apply.
Reservations and Payments
To request a reservation, Team Leaders must apply by email or the Team Application Form and forward a payment entry fee. After acceptance, further deposit payments will be required per Player, Official & Supporter. Team Leaders will be advised of payment schedules. Credit cards incur a fee of 1.9% VISA or Mastercard & AMEX. Note – Applications subject to availability.
Payments can be made by Direct Deposit: Commonwealth Bank Menai Central. Account: 10179904 BSW: 062333 Swift: CTBAAU2S
Tournament Entry Conditions
It is a tournament entry condition that all participants and their families and supporters confirm all tour booking arrangements with Ultimate Sports Travel & Events.
Cancellation
If you are forced to cancel or amend your tour after payment has been received, it must be advised in writing. Cancellation fees will apply. Team entry fee is non refundable.
$200 of the deposit is non-refundable per person
60 days prior to departure – minimum $500 per person
45 days prior to departure – minimum $800 per person
Less than 45 days – up to %100 of tour cost
All above is plus any applicable cancellation fees imposed by tour partners.
Changes by you
If you change your package, a change fee may be applicable at the time of change to the amount of $25 plus any cancellation / change fees imposed by suppliers.
COVID Update
It is well known and accepted the world is progressing through a pandemic of Covid and similar conditions. Ultimate Sports Travel & Events and our service providers will take all reasonable precautions but cannot be responsible for undue delays, cancellations or amendments to the tour programme. Persons who fail health regulations prior to, or during the tour, may be required to isolate or cancel their involvement in the tour. Ultimate Sports Travel & Events will assist in line with government regulations to any person identified. Additional costs for such are initially at the client’s expense.
Documentation
All passengers require a passport with at least 6 months validity remaining at time of return to Australia. A visa is currently not required for Australian passport holders for stays of less than 3 months. If you are travelling on an alternative passport, please contact your local Consulate or our office for visa requirements.
Tour Costings
Tour Costings are based on current airline schedules, fares, rates of exchange, service charges and taxes (as defined by a date 11 months prior to the tournament) in Australian Dollars. Tour costs are subject to change should any of these conditions be affected.
Travel Insurance
It is a requirement of the tournament entry that all participants and supporters purchase a comprehensive travel insurance policy to cover cancellation fees, loss of luggage, illness etc. Travel insurance will not cover cancellation due to business or personal reasons. Ultimate Sports Travel & Events has secured a very competitive cost for Travel Insurance.
Accommodation
If a requested accommodation is unavailable, we reserve the right to use alternative accommodation of similar standard. Please note some accommodation may have varying standards within their buildings. All care is taken to provide correct rooming configurations and standards. Hotels generally have a selection of twin, triple and in some cases quad / multi share rooms. Features may include air conditioning, refrigerators, hair dryers, swimming pool, laundry service and local information desk in the foyer.
Player / Supporter Extensions
Any person / family requesting to extend their stay should take advantage of value offered stays from Ultimate Sports Travel & Events. Contact our office for further details.
Tournament Venue
Any person / family attending the tournament and associated events must make themselves familiar with the local rules of competition and involvement. Included is the acceptance that soccer is a contact sport and any injury, illness or the like accepts their own responsibility
Photography/Video
In permitting myself to participate, I understand that my photograph/video may appear in publicity or brochures marketing the Ultimate Sports Travel & Events programs. I understand that there are no rights granted to me to inspect or approve photographs/video prior to publication.
Booking & Payment Conditions
Please note by virtue of reading the Ultimate Sports Travel & Events Booking & Payments Conditions, all participants, Officials, Supporters and others acknowledge and accept the following.
1. Assumption of Risk – I acknowledge that participation in the tournament (player, official, spectator or other) may entail known and
unanticipated risks, which could result in physical injury, death or property damage. I understand that such risks cannot be eliminated
without jeopardizing the essential qualities of the activity. These risks may also occur as a result of my own actions, inactions or
negligence, as well as actions, inactions or negligence of others, weather conditions, condition of equipment, condition of the facilities and
grounds, natural disaster, national disaster, and any first aid emergency treatment, which may be administered. There may also be other
risks that are not foreseeable at this time, inclusive of, but not limited to any other activities associated with the event, post tournament
events organized by the Ultimate Sports Travel & Events, including outdoor activities, social programs, clinics, or any other activities, while
in Fiji, for the duration of the event.
2. Release – As part of the consideration for my participating in the activity and attending the tournament and tour components identified in
the tour booking, I release, discharge, and hold harmless Ultimate Sports Travel & Events tournament organisers, their agents (direct or
indirect), any event official or support associate, or any third party person associated with the event directly, or indirectly, inclusive but not
limited to their management agents, officials, events and tournament officials, from all demands, causes of action, suits contracts,
agreements, obligations, covenants, defences, costs, liabilities and judgments, whatsoever, known or unknown, suspected or unsuspected,
in contract or in tort, in law or in equity, which I might have against Ultimate Sports Travel & Events, arising from my participation in the
Programs. My participation in the event and tournament is strictly voluntary. I acknowledge that I have the physical ability, reasonable
skills, and training necessary to properly and safely attend and participate in the event, I agree that if I have any question(s) as to what
physical ability, skills, qualifications, or training is necessary for me to properly and safely attend the event, I will direct such question(s) to
a member of the event’s organisers, and obtain a documented reply for my records if necessary. I understand that my use of the property,
facilities, equipment, and/or services at the Event location(s) and/or my participation in Recreation activities either in the hotel environment
or on the tournament facilities present certain risks of injury including but not limited to personal injury or death. Understanding the risk
involved, I knowingly and voluntarily choose to take these risks in order to use the property, facilities, equipment, and/or services of the
event locations and/or to participate in related activities. I understand and agree that medical insurance is my responsibility and can be
purchased through the Travel Insurance offer.
3. Waiver and Indemnification – I hereby waive all claims and demands against the Ultimate Sports Travel & Events or any third party
representatives, or agents (as could be nominated from time to time, without notice) for any loss, damage, injury (including death) or claim
of any kind arising from, related to or caused by my participation in the Programs and agree to indemnify, defend, and hold harmless the
Ultimate Sports Travel & Events organizers, their agents or nominated third party personnel from all loss, liability, damages, costs, and
expenses (including actual attorney’s fees) arising from or related to same. In case of emergency, accident, illness, or other incapacity
which occurs while I am using the property, facilities, equipment, and/or services at the event locations and/or participating in activities, I
give my permission to be treated by a medical professional and admitted to a hospital, if necessary. I understand and agree that I am
responsible for all medical and emergency expenses incurred on my behalf regardless of whether I have authorized such expenses. I
forever release Ultimate Sports Travel & Events, its organizers, its nominated representatives, together with their agents, officers, and
employees, from any and all claims, suits, or actions of any nature resulting from or arising out of my use of the property, facilities,
equipment, and/or services while in Fiji as part of the Ultimate Sports Travel & Events programme, or outside tournament activities.
4. Term – I have read this Agreement and agree to be bound by its terms. This Agreement shall be effective for the Ultimate Sports Travel
& Events tournaments and events in which I participate throughout the scheduled period. I am aware of the above, and have the
opportunity to obtain my own additional travel or other relevant insurances prior to my travel to Fiji for the Ultimate Sports Travel & Events
tournament, to mitigate against any risks, mentioned in the aforesaid or not, and I freely execute this document, being fully aware of all the
afore said. I am aware by signing the Booking Form I accept all terms and conditions.
Responsibilities
This Tour, accommodation, transport and other services relating to this tour is organised and arranged by Ultimate Sports Travel & Events. The company, hereafter called the Tour Operator is not liable for and denies all responsibility for personal injury and property damage arising out of activities, whether caused by circumstances in or out of their control.
The Tour Operator shall not held liable and will not accept responsibility or liability for the acts, omissions, defaults or failures on the part of the transportation companies, hotel contractors who may provide you with services and facilities at the request of the Tour Operator. In such circumstances, the Tour Operator acts only as your agent to introduce you to the companies, persons, hotel contractors and the like who provide such services and facilities.
The Tour Operator reserves the right to amend, make variations to, or cancel the tour, accommodation, transport or other services and facilities advertised in the brochure, and in particular, reserves the right to utilise hotels other than those names in this itinerary to suit amended hotel reservations. The prices quoted in the brochure are current as at 11 months prior to the event and are valid until superseded by the issue of a new price schedule or programme.
No refunds are payable on unused sections of the tour itinerary, of meals or excursions or hotels not availed of, where passenger amend, cancel or otherwise vary arrangements after departure. These conditions cannot be varied or altered or waived by any servant, agent or representative of the Tour Operator, or by any person providing services or facilities. The Tour Operator will not be bound by any representation purported to have been made on their behalf unless they confirm to make a representation in writing.
The Tour Operator reserves the right without payment of compensation and whether before or after the commencement of travel, to exclude any passenger as a tour member if, at the Tour Operator’s absolute discretion, the passenger may appear likely to endanger the health or safety or to impair the comfort of other passenger, and in particular may be asked to leave the tour immediately, should he or she commit any illegal act.
Airlines and/or hotels do not, by virtue of their endorsement of this brochure, represent themselves either as contracting with any purchaser of a holiday from Ultimate Sports Travel & Events, or having any other legal relationship with any such purchaser.